Lean Strategies International
Menu

Listen to the Gemba

Would you like to submit a post on Listen to the Gemba?  
Click Here to Submit Your Continuous Improvement Post!

Each Stage of the improvement Journey....

7/11/2016

0 Comments

 
Picture
  
  A little over sixty years ago, Dr. W. Edwards Deming visited Japan.  His purpose in going there was to share what we know today as the PDCA cycle.  Based on the scientific method the PDCA cycle works in cyclical iterations,  with each step moving the practitioner closer to their objective.  
  Over the years the PDCA cycle has been used for process improvements, quality projects and developing critical thinkers.  In more recent years the PDCA cycle has been utilized with great success at a strategic level.  Yes we are hinting that aggregate activities that impact the bottom line and resources can experience transformative results when the PDCA cycle is applied.  In today's Tuesday tip, we will talk about the first stage of lean implementation and how continuous improvement can be driven using the PDCA cycle.
  Assuming you have a vision established, we are ready to begin. Oh and our apologies but we refer to PDCA in this article as Prepare, Do, Continuously Improve and Again. So let's jump into the first part of implementation "prepare."


What does it mean to "prepare?"

  One definition of the term prepare is: to make something ready.  In order for us to make our organization ready for a lean implementation we must first look at the current state of the organization.  This look at the current state is your opportunity to strategically analyse where we are at.  A few key steps in analysing your organization will be understanding what is happening and preparing a plan for implementation.  

  Step 1- Understand

  The purpose first is for everyone to understand exactly where you are.  One fantastic tool you can use in your understanding of the current state is a current state value stream map.  You will want to map the "door to door" process at a fairly high level (note- eventually you should look at an extended view).  The objective of this value stream map is to take a hard look at the organization and identify opportunities to improve.

  Step 2 - Take a SWOT at it!

  Okay, now that we understand the organization much better we are ready to start fixing everything.  Wrong!  taking a SWOT at it would not be the best swing at the hundreds of flies you most likely have found,  however performing a SWOT analysis will keep you on track.  Before we go fixing everything we first should identify what are our strengths, weaknesses, opportunities and threats from both an internal and external perspective.

  Step 3 - Measure it 

  After all of the analysis and understanding we are now ready to establish some metrics for assessing and measuring our journey towards the vision.  These key performance indicators should be linked to the strategic objectives that are specific for your organization.  Hurry up and take your time establishing these KPI's they will be used throughout your strategic implementation to show performance levels and track progress towards objectives.  This is the stage where benchmarking can be very powerful.  Some possible key performance indicators you may want to use are; On-time delivery, first pass yield, Inventory turnover, fill rate or even our T.E.M.P. Assessment which takes a broad look at both qualitative and quantitative measures.


  By now you should have a very clear understanding of where you are at, additionally your strengths, weaknesses, opportunities and the threats that may be creeping up are out in the open and key leadership has been made aware.  Finally establishing key performance indicators will help you track progress and notify you of GAPS which points us to the next step of the "prepare" phase.

  Step 4 - Plan of attack

  Now it's feeling like strategy.  We have understanding, Strengths, weaknesses, opportunities and threats and gaps and issues that have been preventing us from reaching goals and objectives are all laying on the table ready to be improved.  Those gaps may be thinking "let's just close" at this point.  Why?  Because they are being measured and what get's measured can no longer hide.  The last and final step of preparation is to plan your implementation and how the organization will handle behavior and culture changes that will undoubtedly come.  This stage is all about laying out the appropriate "tactical activities"  that will support accomplishing strategic objectives.  A Yamazumi chart like the one shown below will be helpful in laying your plan out and showing everyone where the plan is at.
Picture
  Remember just as the saying goes if you fail to plan you can plan to fail here too, so be sure that your preparation phase includes a deep analysis of opportunities in the current state and that you have established KPI's that provide a clearly defined assessment of exactly where you are at.  In the next Tuesday Tip we will jump into the Do Phase of our 4 step Continuous improvement implementation.
0 Comments

Your comment will be posted after it is approved.


Leave a Reply.

    Author

    Click Here to Submit Your Post on Listen to the Gemba.

    Archives

    January 2023
    December 2022
    November 2022
    September 2022
    August 2022
    June 2022
    April 2022
    October 2021
    August 2021
    July 2021
    June 2021
    May 2021
    April 2021
    February 2021
    November 2020
    August 2020
    June 2020
    March 2019
    January 2019
    March 2018
    February 2018
    January 2018
    December 2017
    September 2017
    August 2017
    July 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    May 2016
    April 2016
    March 2016
    February 2016
    January 2016
    December 2015
    November 2015

    Categories

    All
    7 Management/Planning Tools
    Cause Effect
    Continuous Improvement
    Just In Time
    Lean-and-quality
    Lean-and-quality
    Lean-assessment
    Lean Basics
    Lean Courses
    Lean Holidays
    Lean Leadership
    Lean Metrics
    Lean Sales And Marketing
    Lean Six Sigma Basics
    Lean Strategy
    Lean Tools
    MRP/ERP
    Q&A
    REDUCE/SMED
    Six Sigma Tools
    Standardization
    Submit A Blog Post
    Top 20 Lean Tips
    Updates
    Waste

    Recommended Readings

    Lean and Six Sigma Recommended Readings
    Visit our Recommended Reading Page for some great Lean and Six Sigma Books.
Lean Strategies International LLC.
Follow Us on YouTube or Our Other Channels Below.
             ©2015-2021 Lean Strategies International LLC.  
  • Home Page
  • Services
    • Training >
      • Waste Training
      • Introduction to Lean
      • Lean Champions >
        • Lean Six Sigma White Belt
        • Lean Six Sigma Yellow Belt
      • Lean Tools You Can Use Series! >
        • The 5S System
        • The ©Gemba Methodology
        • The FISH Methodology
        • The CURE Methodology
        • Quick Changeover with REDUCE
        • Mistake Proofing and the Poka Yoke System
        • The Just in Time System
  • Lean Resources
    • Listen to The Gemba
    • Glossary
    • Lean and Six Sigma Quotes
    • Recommended Reading
    • Events
    • Masters of Lean and Six Sigma
    • Career /Jobs
  • Store
    • Workspace
  • Home Page
  • Services
    • Training >
      • Waste Training
      • Introduction to Lean
      • Lean Champions >
        • Lean Six Sigma White Belt
        • Lean Six Sigma Yellow Belt
      • Lean Tools You Can Use Series! >
        • The 5S System
        • The ©Gemba Methodology
        • The FISH Methodology
        • The CURE Methodology
        • Quick Changeover with REDUCE
        • Mistake Proofing and the Poka Yoke System
        • The Just in Time System
  • Lean Resources
    • Listen to The Gemba
    • Glossary
    • Lean and Six Sigma Quotes
    • Recommended Reading
    • Events
    • Masters of Lean and Six Sigma
    • Career /Jobs
  • Store
    • Workspace