The future state is a reference to the aim of an individual, team or organization. It can be seen as technical, organizational or philosophical. A future state is something that will exist, happen or come to be. When we speak of a future state in Lean and Six Sigma Strategies we are referring to the improved current state. The Future State is not the ideal state. It is a realistic concept that helps guide you towards your ideal state. Future states are accomplishable in the sense that you will move from current to future and then your future will become your new current condition.
Value Stream mapping is a lean and six sigma tool used to visually understand the flow of materials and information for a given process or set of activities. The value stream map includes both information and material or service flows that identify value added and non value added activities. A value stream map is a fundamental tool used to lead waste reduction projects, cycle time reductions and other improvement activities.
Before this powerful tool gained the name value stream map it was referred to as a material and information flow diagram or map by Toyota.
The Value Stream is the entire set of activities that are required to design, produce and provide services or goods. Included in every value stream is both information and material flows. When a value stream map is used you can identify both value-added and non value-added activities.
Value is a perception of the worth, regard, importance or usefulness of a good or service. Value is added to services and items in three different ways: transformation, addition of some kind or subtraction of some kind.
Value added work is the actual work that a customer is willing to pay for. It can be described as any activity that transforms a product or service from one condition to another, is done right the first time through and somebody is willing to pay for it. With that said value added work has three defining characteristics. We’ve outlined them in a checklist below:
Here is an example of a value added activity. Keep in mind that no process is 100% free of waste. John receives an order for a part he must machine. John begins machining his part and completes it correctly the first time through. This is seen as value added because the customer is willing to pay for it, the transformation occurred on the machine and he machined the part correctly the first time through. Let’s look at one more example. Martha requests some information from Dianne. Dianne gathers the necessary information and emails Martha. When Martha receives the information she is grateful. She reads through the email and is able to get all the information she needs to complete her task. This would be considered a value added email because Martha requested it, the email contained all the necessary information and it was performed correctly the first time.
Some activities can be difficult to determine whether they are value or not. If you are unsure as to what type of work the activity should be classified as, ask yourself the three questions shown below:
If any of your answers were a no, the activity can not be value added and is either Business necessary work or non-value adding work.
John receives a second order for parts he needs to machine. He begins machining the parts however one hole is undersized. Because it is undersized he can rework the hole. Is this activity still value added?
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Kaikaku, sometimes called Kakushin, is a Japanese Lean term meaning radical improvement in a limited time. It is a philosophy centered around creating more value and less waste in production by implementing major changes. Innovation is key to Kaikaku, and innovating new processes, new products, new management practices, and new machines can have a huge impact on the facility as a whole.
Kaikaku is often used in the context of another Japanese production philosophy, Kaizen. Both Kaizen and Kaikaku work to improve production processes but are two very different approaches. Where Kaizen is focused is focused on continuous incremental changes, Kaikaku works to make fundamental changes that will have a significant impact. Kaizen projects are typically smaller, require less resources, and project timelines are relatively short. On the other hand, Kaikaku changes are larger projects that require more resources, more staff, and a longer period of time to plan. Although more time, effort, and cost are put into Kaikaku efforts, changes will likely have a much more dramatic impact on efficiency and the bottom line.
A pilot test is used to ensure that an experiment, process, tool or method works. The pilot test can be done with a lot, batch or single piece with the objective of proving something new that has not been used before.
The check sheet is a structured data-recording tool. This generic tool is designed by users to facilitate, organize and track their interpretation of results. The check sheet is one of the seven basic quality tools.
When do you use it?
How do you use it?
The Ideal State is a reference to the absolute perfect condition. One way to envision the ideal state of a map, process, product or service is to imagine that money, time and resources were not limited at all. What would you create then? Ideal state value streams are created many times to show the gap between the current state and the ideal state. This can help teams to reaffirm they are in alignment and ensure that the progress made is on track.
The waste walk is one of the best ways to train employees, reveal waste and discover new improvement opportunities. Simply put, it is a time where teams or individual's head to the gemba and look for waste. The waste walk can be a standard activity, planned event or a now and then practice. The only skill people need to have during a waste walk is a basic understanding of the 8 forms of waste. The ©WASTES methodology is a problem solving methodology that is used by Lean Strategies International LLC. The methodology is a simple and easy to use 6 step method for conducting a waste walk or training/kata, . The six step process can be used with experienced employees who are seasoned in waste identification and it can be a great way to train new employees to develop a lean thinking mindset while learning to see opportunities to remove waste. The six steps involved in the ©WASTES Methodology are: